Help

How do I find documents?

Each service has a search function at the top where you can filter on one or more of the headings. Some filter boxes have a drop-down option and some you can type in text when you click into the white box under a heading. You can filter on more than one heading. The data table and documents are updated every 24 hours.

Find authorisations

There are four headings in the search box at the top of the page that use a dropdown list to select from, all other fields are free text, and the datatable will filter as you type the information into the field. For example, if you know the Authorisation number you are looking for simply type that into the relevant field and the table should filter to just that authorisation.

  • Granted – the authorisation is currently active
  • Surrendered – the authorisation was surrendered within the last 12 months
  • Expired – the authorisation has expired within the last 12 months
  • Revoked – the authorisation has been removed by SEPA within the last 12 months

Due to current system limitations, Authorisation Status shows one of the four statuses listed above. If the authorisation is currently suspended (whether fully or partially) or partially revoked, this will not show under the Authorisation Status (which will show as either Granted or Revoked). If you wish to check whether an authorisation is fully/partially suspended or partially revoked, please email registry@sepa.org.uk.

We are planning to make improvements to enable us to show other types of status.

  • CAR Complex Licence – a licence level authorisation under the CAR regulations
  • CAR Registration – a registration level authorisation under the CAR regulations
  • CAR Simple Licence – a licence level authorisation under the CAR regulations
  • EASR Permit – a licence level authorisation under the EASR regulations for water, waste and/or industrial activities
  • EASR Permit Non-Nuclear – a licence level authorisation under the EASR regulations for radioactive substances
  • EASR Permit NORM – a licence level authorisation under the EASR regulations for radioactive substances
  • EASR Permit Nuclear – a licence level authorisation under the EASR regulations for radioactive substances
  • EASR Registration – a registration level authorisation under the EASR regulations for water, waste and/or industrial activities
  • EASR Registration Non-Nuclear – a registration level authorisation under the EASR regulations for radioactive substances
  • EASR Registration Offshore – a registration level authorisation under the EASR regulations for radioactive substances
  • EASR Registration Outwith Scotland – a registration level authorisation under the EASR regulations for radioactive substances
  • PPC Part A – a licence level authorisation under the PPC regulations
  • PPC Part B – a licence level authorisation under the PPC regulations
  • Reservoir Registration – a registration level authorisation under the Controlled Reservoirs regulations
  • Waste Carrier Registration – a registration level authorisation under the Waste Carrier regulations
  • Waste Complex Exemptions – an exemption from authorisation under the WML regulations
  • Waste Management Licence – a licence level authorisation under the WML regulations
  • Waste PCTW Notification – a notification to SEPA of a Professional Collector and Transporter of Waste under the WML regulations
  • Waste Simple Exemptions – an exemption from authorisation under the WML regulations

  • Water
  • Waste
  • Industrial activities
  • Radioactive substances
  • Reservoirs

  • Yes
  • No

Once you identify the authorisation(s) you are looking for, click on the arrow to the left of “Authorisation number” and more details about the authorisation will show. If you have selected “yes” for “Documents available” in the search window, there will be a link to view the documents, if you have selected “no” there will be no link as no documents are available online.

Click on the link “Documents”, you will be taken to another window called “SEPA Online Register”. You should see an index for the Authorisation Number you have searched for with folder(s) and an index.html. The index.html does not link to anything useful for the user, it is part of the file structure and does not contain any documents or details.

The folders can be accessed by clicking on each folder and you will be shown a list of documents available. To access the document, click on the document name.

Once you have filtered for all information you require, the “Export as CSV” option is available, this will export a CSV containing the following fields:

  • Authorisation number
  • Authorisation holder
  • Authorisation location
  • Authorisation level
  • Authorisation status
  • Regulatory area
  • NGR
  • Documents
  • Last updated

This file This spreadsheet can be opened by Microsoft Excel or similar spreadsheet application.

Find waste transporters and brokers

All search boxes use free text. Simply type the information into one of the boxes and the data table will filter as you type showing the rows that have that information in the field. For example, if you know the name of the Authorisation holder for the waste transporter or broker you are looking for, simply type that into the relevant field and the table should filter to any authorisations that the holder is responsible for.

  • Granted – the authorisation is currently active including any renewed authorisations

The activity or activities authorised will show in the expanded list, for one or more of the following:

  • Transporter of waste – an operator who transports waste on behalf of someone else
  • Transporter of own waste – an operator who transports waste that they have created
  • Acting as Broker or Dealer of waste – an operator who arranges transport of waste by other registered transporters
  • Waste – Waste Carrier – an operator who is registered as a Carrier of Controlled Waste under previous legislation
  • Waste – Waste Broker – an operator who is registered as a Broker of Controlled Waste under previous legislation
  • Waste – Waste Carrier / Broker – an operator who is registered as both a Carrier and Broker of Controlled Waste under previous legislation
  • Carrier of Controlled Waste – an operator who is registered as a Carrier of Controlled Waste under previous legislation
  • Broker of Controlled Waste – an operator who is registered as a Broker of Controlled Waste under previous legislation
  • Carrier and Broker of Controlled Waste – an operator who is registered as both a Carrier and Broker of Controlled Waste under previous legislation

All operators registered under the previous legislation will require to renew their authorisation on or before their current expiry date.

  • Yes – An application to renew has been received and is currently being determined.
  • No – An application to renew has not been received, if the expiry date is in the past the authorisation has expired.
  • Not due - Renewal is due at a future date.